Wednesday, May 18, 2011

Email Productivity Tip (for Desktop Email Clients)

Email and I are not friends... Aside from the fact that I find email a weak way to communicate (particularly when you're dealing with multiple team-members), I just think that there is just too many of it.  Plus it's a constant interruption.

I use Microsoft Outlook, and like most people when a new email pops up in my computer, I see it pop up, and feel obligated to look at it; which creates constant interruption in my world, which is not what I need.

So I developed a new method to deal with this issue, which I think can pass as a productivity tip.  It's new for me, but it's been working so far...

Here is what it is:
I setup my email-download-interval at 25 minutes.  

My outlook used to download every 5 minutes.  Now I'm interruption free from email for nearly a half-hour, which is enough time for me to attack most of my daily to-do list items.

The downside?  You'll have to call me if you send me a really, really urgent email.

Check out the settings below, and try for yourself.  If you need help locating these settings contact me through my office or on twitter.

Do you have other practical productivity tips when it comes to using your email and dealing with it?  I'm most interested in hearing about them...

Ky Ekinci : Co-Founder Office Divvyby Ky Ekinci | Co-Founder, Office Divvy
published on Wednesday, May 18, 2011
Connect:  Ky on Twitter  |  Office Divvy on Twitter  |  On Facebook

1 comment:

  1.  Like it or not, email is the standard communication channel these days. Whether you are an attorney, a student or an online worker, you’ll certainly spend a good percentage of your day in front of an email client. If that is the case, learning how to be more productive with email is a must, right? Below you’ll find 20 email productivity tips for that purpose.